Christian and Hans talk social collaboration, OneDrive, AD, photoshop and more.

Video Transcript

Christian: Hey this is the, we’re back with another
session at the European SharePoint Office 365 and Azure conference here in
Prague ESPC19.

Hans: Shorter haha.

Christian: It’s the this yes, it’s it much easier
that way this is the eighth, the eighth ESPC event how many have you been to?

Hans: Six.

Christian: Six of them.

Hans: I only lost two in Copenhagen each time in Copenhagen.

Christian: You didn’t go the first one which was in
your country in Berlin yeah, were you there?

Hans: Yeah, I have talked about an old story for proof.

Christian: Well that’s right it’s really funny
because in that that first one so that was 2011 the first ESPC so you talked
about groove in my session was on social collaboration so that was before the Yammer
acquisition it was but like and so I was kind of and I was ranking all the
various things I was talking about SharePoint’s social capabilities way back to
when that was 2010 era you know talking about you know the lacking the lack of
features and around that and so I was ranking all these competitive solutions
and SharePoint was not at the top of that list and some great conversations for
that event.

Hans: What a great hotel but this was this
conference centrum is also very nice well.

Christian: So this is for those that don’t know
once you introduce yourself.

Hans: I’m Hans Brender and I’m coming from Germany
know me about Mr. OneDrive.

Christian: Let me you’re signing your autograph on
postcards that say Mr. OneDrive.

Hans: The story was with a new manager now he left
it also it makes it wasn’t something new means it’s now three and a half years
and in the first year, Stephen what there Stephen Rose yeah he says he looks a
light behind and we have a break and my coming behind the session are coming to
the managers and they say we have to introduce you their hands coming from
Germany and we call him Mr. OneDrive so that Microsoft gives me this imagination
title and then I say okay why do not in my age you can do that not the younger
people cannot do that but nowadays you can have some autograph cards and I have
a big photograph of thanks to him, in Vienna and take these pictures put it on
the most important time I have done was to look for the paper the right thing
because you have thick paper thin paper you need the right ones that was the
most important thing and also the pen you have to underwrite because that is to
write and it’s not so easy with so I have lea
ed a lot of about this stuff and
now in each session in front or behind a session I have to spend the.

Christian: That’s right well it’s it so why don’t
you what were you talking about this week you know kind of the this the
sessions the content but I want to talk about what’s happening with OneDrive?

Hans: OneDrive it more and more important during Ignite
I have also spoken I’ve seen that you have the end process that’s the next step
we will have most the next year and so on with these capability business-to-business
saying that you as an exte
al have the possibility to sing my information for my
company under my control and your PC and that’s a different one and you have to
authenticate to your company both company have to an Office 365 and so that’s the
most important thing that you can have all the data there and for me the next
step. Well yes we have a lot of plot of things during the keynote 100 gigabyte
volume that means the file can also 90 gigabytes or more, 90gb you have not so
many files with 90 gigabytes but you have the string engine is now allowing to
do that and also differential think that means that that’s very important
things that you will have.

Christian: That’s an important update maybe you can
explain a little bit more of what that is.

Hans: So normally take a picture with high-resolution
picture means if you have one that means it’s 45 megabytes big that’s okay. If
you now have a Photoshop and make your timestamp or your initials on this photograph
that not that complete 45 megabytes has to be synced again only the difference there
cut it out and bring it down and that’s differential think. We have this in
office files we brought extra and PowerPoint but now other files will do it and
the first one is with Photoshop with Adobe and the other ones will follow.

Christian: I mean this is a something that we’ve talked
about for years of course I mean when we you know talked about this in the
SharePoint world a few years back for example you know you think about that of
we’re not reinventing a new compression model for that for the files or
anything we’re looking being smarter with the pieces that we have but this the
differential you know updates is can dramatically improve the speed and and the
reliability of those those updates. That’s always so we’re having this difficulty
now is that here we are this event we’re all competing especially now or were
in a break between the sessions and everybody jumps on the Wi-Fi and then
suddenly the performance slows down of trying to get in on the the conference
the Wi-Fi around that and think about that if we’re all pushing and updates
we’re making changes things.

Hans: And the real world can accept this you have
some companies that have to say yeah if you need some other thing because we
are so slow on the inte
et there are so many cities and not always in the
cities you have slow reaction on the companies. They have a divide there but
inte
et is so slow therefore we need this stuff because it takes seconds and
seconds and minutes and they want to work and not to wait.

Christian: So what are some of the questions that
you had people asked I mean you’re talking about your some of the latest
features some of the capability so what are some of the questions that people still
have is your compliance.

Hans: Most of the people do not understand still
not understand that’s not the drive see or try UV whatever letter you want to
have it’s different. So they are thinking you find on the inte
et with different
thoughts that they have it you can have although a letter for that but that’s not
the issue. The issue is the integration with Windows and Office is done and
people have to realize hey you should do that because all things are in the
cloud, cloud is your system that you feel and not your PC it’s only you can
change the PC and they’ll also sync again. So we are now I have the ability to
do with the mode
tools in there to work with and it’s not only if you have
Windows I call it presentation layer so that’s the latest thing of all the
stuff you have in the cloud all your libraries and we always talk about the
document libraries. I do not talk about the SharePoint stuff around that but if
you have document libraries and you have it although in Teams. So the different
is people are still not available to see what our parts you may have to sync
and still have the question hey OneDrive personal or OneDrive for business if
you saw it on the web you have no chance to figure it out so that’s a normal
question sometimes the people come and sometimes although Microsoft is
inventing more and more stuff and sometimes I make although some errors so that
means hey Hans do you see that over the inte
et with one sentence we have a
little bit problem and so my answer was do that do that I have to wait and
today we have a new version and hopefully it’s done. So sometimes you have to
it’s always an event more and more and although the people wait and that
sustained behind we don’t talk about very often UDI and all the features you
have there for these features we have said how long does it take it will come
it will come you know a MVP Summit they always talk about that now it’s there
yeah seem and that’s most important.

Christian: But what I find is most people when you
have a conversation about a OneDrive and people will go back to some of their
experiences that they had four or five years ago with the sink engine and some
of the issues that are the history there and was like yeah but if you looked at
it lately I’ve been I’ve not heard any new issues in that that you own that space
for a couple years now at least I mean you had changed the sink engine so the
consolidation of the you know one drive the personal and the one drive for business
that’s that consolidation of the sink engine so the simplification be able to see
everything in one place and go in there and that was a great some you know organizations
the great feature. The other thing I talked about a lot so I know I wear I do
my office 365 productivity tips and one that was very popular people asked about
was going into setting you as a user your default setting and outlook as
sending as a link in the cloud and in the so that’s leveraging right there uses
leveraging the OneDrive in that connection so this is if you’re sending out an
email to somebody and you’re sending an attachment and you can go in there in your
own outlook client and set as your default that it sends it as a link. Now by
default if it’s already in the cloud it will attach it as a link and send it
out there’s nothing for you to do but of course if the content that you’re pulling
is local on your machine or in a server is in it’s not in the cloud today it
will still attach it as it put it as an attachment you then open it up and you
can then save that to the cloud and pick the location. So like you know all of
us I have multiple OneDrive accounts and different places I have personal and
for business I’ve my company and yeah things around there so I have I think
three OneDrive accounts and so I select where I want that to upload to. I’ve
got my default setting but that’s something that you know people were like wow
you mean I don’t have to have an admin go and set that for me you know I could
do determine that myself.

Hans: So the next step is if you’re making a
workshop a day workshop I talked about OneDrive I started with Active Directory
has nothing to do yes you need that later on for true policies and that admins
and the companies midsize bigger enterprise companies there need control to flow.
Last year I have also talked about these group policies and now we can also not
only control one tribe behaviour we also have the possibility to control your
engine your device that is always available and you can have the talk never the
that place will be empty or something as that means yes this storage sense
comes in Windows 10 and OneDrive we have control over that and the people like
that that you have different possibilities yes sometimes I want to switch off
several things but sometimes they are realized there is security and you should
not the first thing is switch off you should talk about security there for 222
slides now one day well and after that yes that builds yes Active Directory in
the end it’s normally this stuff with Co policies then they realize why have asked
about Active Directory because you need an organization you need in in the Active
Directory because I want to connect the people if I a new member and a part of
the company then yes you realize hey I’m attached to marketing or and attach to
my OneDrive I do not have to do the people want to work they do not want our
stuff that we can control behind the scene.

Christian: Right well that’s an important
distinction too sometimes I forget being and you know I own my own company I’ve
got part-time employees and so you know they have that I monitor the storage
that they use but I’m just I’m not up to date on all of the management aspect
of what’s happening in an enterprise for OneDrive. I don’t pay attention to all
those features because that’s an important distinction because you want as an
enterprise the ability to go in and set certain compliance certain security
standards and policies across the board and you have the ability to go in there
and do that to manage that. So, you have an employee that leaves the company
you want to be able to be able to go in and lock that down you want to be able
to pull content off personal devices.

Hans: But that’s the most important thing if you
say hey you can do that in a small company it takes one but thinking about
enterprise and that I have lea
ed thinking about enterprise you have 50,000
users there are 50 new members and 50 are going. So that’s a possibility if you
have only a one attending to all the stuff it’s impossible so therefore
thinking about some crew policies really only work for enterprise companies but
you can use it if you know why.

Christian: Yeah no, yeah that’s the thing so it’s
the same features I have access to them I can roll that out I can spend a lot
of time looking through that for my four part-time people.

Hans: Yeah but then you have to lea
about other possibilities
in the old days you have system center to roll these things out. Nowadays you
have the complete stuff that’s about 40 crew policies you have it in in tune so
not only you know several companies also have Apple devices and therefore a
little bit of other control they have OneDrive files on demand yes. I lost the
bet. But the thing is that you have control and on the new policies will be
established in into so that’s the most important thing yeah some of.

Christian: You have to talk about that files on
demand feature that’s one of the relatively new features that are out there is
that it’s been fantastic to have that yeah, well explain what that is.

Hans: Yeah normally in the old days or if you have
formerly operating system like Windows 7 or we still have that hopefully at the
end of the year or Windows 8 what no 8 1 is a different one but if you have the
older ones you can install also the sync engine.

Christian: I think I’m running Windows 8 on my win
my surface NT.

Hans: Yeah the different one was we ate one you
have a differencing engine that was the first try of Microsoft doing this stuff
they want to control the date on the flow that you have in the cloud that’s a
cloud symbol and then other people that you have to say okay it’s synced on
this device so it takes one year that they give us a possibility in nobody till
today to understand the concept that the different one it’s always on or it’s
on this device so that means for the storage sends possibility you look in the
past and look which files are there and we can dehydrate and make it always in
the cloud available. The always-on that’s a green button means a dark green
means that it’s always on your device and the admins cannot control that it’s
up to you right flag and say I want to have it because that’s a different one
that you have to flow and from a physical standpoint it’s let’s say you have
the file allocation table Microsoft changed that and have changed the system so
there are two attributes that control that but thinking what you have in there
that’s a simplified thing that’s a file name you have an attribute you have the
ending it’s a dark file of hangouts right you have a place for a small pick and
you have a pointer let’s say that’s a simplified. The pointer shows to your content
okay then it’s on your device if you say I want to have it only in the cloud
they’re only switch to pointer the attributes to a different state makes it
available hey it’s only in the cloud and delete the pointer. Therefore that
makes space for other things that’s the only information and that’s so easy if
you understand it I’m not the absolute specialist but that’s the simplified things
and if the people see that Y R PowerPoint file is oh so easy but they don’t
know it and sometimes the newspapers also write the wrong thing it will be
synchronized again no all the files are synced always they only make and look
for the latest moment it’s the same this file on your device and the other one
and then they say delete the pointer or change the attributes done. Right
that’s fine it’s on-demand.

Christian: Yeah it’s been it’s been fantastic it
was like a lot of it so I have a device my primary travel device it’s the
smaller to my surface pro and so it’s got that split this smaller SSD drive yep
it’s all state drive you know I don’t have all this space for that to happen to
carry all that with me but I’m able to go and say likes an event like this to
say look I have one presentation I’m giving I might just in case you all have
it there so it’s synced it’s in the cloud it’s also local there case something
happens I don’t have access to the you know to the network for some reason I’ve
got it locally there but everything else that I’m working on those files I’m
going to lead out in the cloud I don’t want to rely on a failure of the system
to have it locally but I want to be able to get to those things.

Hans: So these small devices you go and jou
ey you
have to look do I have to present what and work lights are there that must be
present if you have no inte
et you can guard so.

Christian: And there are people there’s a couple
MVPs that travel only with their phones they will present they will plug in and
present you know.

Hans: Microsoft have such nice Surface go it is
perfect no therefore and I also talk about SharePoint Saturday in Munich about
the cloud in my handbag and after it and ignite the tourists it’s the same
situation it’s for the ladies the clouds at the handbag sorry the cloud is
although that’s how it is for everyone yeah but the thing is it’s about that
you have it the smallest device in your handbag you can have that and you can
present you can outlook there and something else you can communicate or teams that’s
the most important thing you need an inte
et and if you have offline you need
such things like a PowerPoint presentation offline that you say always
available.

Christian: So Hans people want to find out more
about this I mean do you have some content out there to point them towards
where do they go to find out more about the latest with OneDrive. Do you have
something or do you point people to a Microsoft resource?

Hans: Yes, HansBrender.com that’s the first thing
no that’s not the first thing I write some articles there I think now 800 in two
languages. The first thing is although I have to say hey Microsoft now has a
lot of things done means Docs dot Microsoft dot com yep you have to go down one
drive button and then you have all things are there and I have looked for that
that the articles are well-formed because Microsoft doesn’t understand the
jou
al language. Yes I can translate but it doesn’t fit open the meaning about
that right I cannot do it for other languages like Italian and so on but I can
look in there and that means that’s a good thing and also they make some most
important things that make some not most but sometimes you have to look for
them the ones I have synced up that’s a web start doing I think monthly and
that are new people behind the scene the engineers that present all this stuff
the news because it’s never too late to see that and each time it comes
something new right or in Ignite we have a big bang but this time comes up and
that means yes I do not have to see in the 100 gigabyte but I have to wait
about that you can do that you have to build a file but anyway it will come and
you see that you have to finish up therefore that’s the most important things
that I know and sometimes are writing although the different portions so
yesterday people are like hey we have problems so and looked about that I do
not have the problems I have the same but today I have a new version so that
was a problem and Microsoft’s finished justice the next generation sync like
this.

Christian: Yeah some people were complaining to me
this mo
ing about problems they’re having with teams and I just said it all works
for me Shane it all works for me. So I just needed to get back to them like
just to wait over time there might be something else that’s being updated and
it could be resolved if not but then I also look at that and say well if it’s
working for me it’s somebody else’s problem but you know about this it’s the
same thing.

Hans: You know about that team’s is only a client because
they have some exchange they have some SharePoint and if you’re on SharePoint
the files are still synchronized but it’s only a click and we have it on your
machine.

Christian: Right exactly so we really appreciate
your time today to talk again go out to your blog to find more information I
know you talk to and are plugged into the community and as always to find your
experts on the topics around OneDrive you know it’s so Hans is a great resource
for that. Hans is one of those great people that like a lot of the MVPs where
even if he doesn’t know the answer he knows somebody who knows the answer and
so definitely reach out and connect.

Hans: So yesterday if you talk about people claiming
here the MVPs yeah I think about the old days if I started eight years ago so
yes you have to sit oh so many MVPs what is where remembering the frost MVP summit
and so on that’s you have to lea
that nowadays if I can time zone Mr. OneDrive
is in town and that is okay you can remember but you have to lea
again and
therefore I make a putt in the future that ties not so long I have bot you can do
including in teams Mr. OneDrive has a bot yeah we’re busy.

Christian: All right well thanks a lot for your
time.

Hans: Okay thank you so much.